Executive Administrator

Clermont Hotel Group Central Support Office

Contract: Full Time
Payment: Salaried
Salary: Circa £36,000 per annum

Clermont Hotel Group offers a rich and diverse portfolio for a range of guest needs, and helps employees forge lasting and successful careers in hospitality. An experienced hospitality company, we offer a warm, guest-centred experience - but we are, at our heart, a people company and strive to connect personally with our guests, partners, investors, and colleagues to create an extraordinary experience for all.

With over 4000 rooms, 100+ event spaces, plus stylish bars and restaurants, our hotels have plenty of space for everyone to meet, sleep, and dine. All kinds of extraordinary, for all kinds of people.

At Clermont Hotel Group, people sit at the centre of everything we do. From our hotels to our central teams, we believe great support creates extraordinary outcomes — and that’s where this role comes in.

We’re looking for an Executive Administrator to provide high-quality, trusted support to our Executive Assistant and Executive Team. This is a pivotal role behind the scenes, helping ensure everything runs smoothly, professionally and efficiently — from meetings and documentation to expenses, events and everyday organisation.

If you’re highly organised, naturally discreet, and take real pride in doing things well, this could be a brilliant opportunity to grow your career within a supportive, people-focused environment.

What you'll be doing

Working closely with the Executive Assistant, you’ll play a key role in keeping executive activity running seamlessly. Your responsibilities will include:

• Providing day-to-day administrative support to the Executive Assistant and Executive Team
• Assisting with diary coordination, meeting bookings and meeting room arrangements
• Taking minutes for DPO, ESG and other meetings, ensuring timely and accurate distribution
• Maintaining organised, up-to-date electronic and paper filing systems
• Processing executive expenses in line with company policies
• Raising purchase orders, tracking approvals and confirming orders
• Coordinating delivery of goods and supporting invoice queries
• Providing administrative support for company events, social activities and staff initiatives
• Supporting ad-hoc administrative requests as needed
• Providing cover for Executive Assistant and Office Manager duties during periods of absence

What you'll bring

• A high level of integrity, confidentiality and sound judgement
• A friendly, approachable and professional style
• Strong organisational skills and the ability to juggle multiple priorities
• Confidence managing your own workload while supporting senior stakeholders
• Excellent attention to detail and pride in producing high-quality work
• Strong written and verbal communication skills
• Confidence using administrative systems, processes and digital tools
• A proactive, solutions-focused mindset and calm approach

What you’ll get in return

As well as all the things you'd expect from us, such as great staff areas to recharge in, wholesome meals on duty, pension and healthcare schemes, we’ll take care of you at every step of your journey so that you can take care of our guests.

In fact, we’re so committed to this that our ‘People Promise’ sets out how you can expect us to support you at every step of your application and your career with us. Whether that’s your career development and progression, your physical, mental or financial wellbeing, and recognising (and rewarding!) a job well done.

Career Development & Growth - We’re here to support your journey, whatever that may look like. Our award-winning Academy will help you navigate your tailored career pathway with the tools and development designed for you to grow and to unlock your unique potential.

Financial Wellbeing – You work hard, so we’ll always help your money work hard for you! Some of the great things you can take advantage of include:

• Wage Stream – You’ll be paid monthly, but have access to your earned salary before payday should you need it
• Discounts & Perks – Savings on 1000’s of retailers, dining, hotel stays, and much more for you and those close to you
• Refer a Friend – Earn up to £1000 when friends join our team
• Interest-Free Loans – Season ticket loans to make commuting easier

Mental & Physical Well-being - We’re here to support your well-being, whenever and wherever you need it.

• On-Site Mental Health First Aiders
• 24/7 Employee Assistance Line – Free, confidential advice
• Be Well Platform – Our Online fitness and wellness resources
• Gym Discounts & Cycle to Work Scheme

Recognition & Community – We’re proud of everything we achieve, so we always celebrate our extraordinary team and culture.

• ‘Wonderful People’ Awards – Monthly, quarterly, and annual recognition
• Social & Seasonal Events – Fun, inclusive celebrations
• People Council – A platform for every voice
• Paid Volunteering Days – Give back to causes close to you

At Clermont Hotel Group everyone is welcome. We are committed to having an inclusive and diverse workplace and strongly encourage people from all backgrounds, identities and experiences to apply for roles with us.

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