Purchasing Assistant - Part Time (20 hours per week)

Contract: Part time

Overview

One Aldwych is one of the very few hotels in London, or indeed the world that can say it is truly independent. We like to think we do things differently, always with a warm, friendly spirit. Our story is very much our own to write and we invite you to become part of the next chapter.

Designed to be more than just a place to lay your head, each suite and bedroom at One Aldwych embraces a contemporary, stylish character ready to host, cocoon and enchant. Bespoke furniture and fittings were either crafted by British manufacturers or pay homage to the sense of modern, independent Britishness that we represent.

We believe One Aldwych is the hotel for Londoners at heart, wherever they might be from. For the curious minded, you have access to the finest entertainment and cultural adventures, positioned as we are on the doorstep to galleries, museums, West End theatres and the famous Royal Opera House.

Our promise to you

• 28 to 32 days holiday per year (increase with years of service)
• Complimentary stay including a food and beverage experience
• Career planning - regular performance reviews
• £1,000 "Refer a Friend" scheme
• 50% Discount in Food and Beverage Outlets
• Cycle to work scheme or season ticket loan
• Uniform and meals on duty
• Discounted friends and family rates
• Employee assistance programme
• Reward programmes, long service awards and staff recognition incentives

OBJECTIVES

A team player of the Purchasing department ensuring that all goods received are distributed following the hotels policies and procedures smoothly and effectively.
To form good working relationships with all internal department and hotel suppliers. 
Assisting the Purchasing Manager with daily duties.

MAIN RESPONSIBILITIES

• Receive goods and check against delivery note and Purchase Order on a daily basis.
• Checking of incoming fresh foods against the purchase orders raised paying particular attention to the weight, volume and temperatures for relevant goods
• Checking of incoming stock (Food, Beverage & Miscellaneous) for both quantity and quality and complete temperature checks using the Checkit system for Meat, Fish and Processed goods.
• To be proficient in the use of the purchasing system, processing delivery notes and invoices, uploading quotations, print requisitions and purchase orders
• Work closely with stores to ensure the smooth exchange from receiving to storage. For those items on direct issue, ensure smooth delivery to the area concerned.
• Assist when required with stock counts at month end.
• Ensure all paperwork is kept in a presentable and orderly fashion.
• Input Food deliveries in an efficient and diligent manner & follow up on invoice discrepancies with Accounts Payable and F&B Control.
• All goods received are left secure.
• Ensure that the receiving area is clean and organized at all times.