Maintenance Coordinator-20 hours per week

Troo Hospitality

Competitive plus Benefits

Location Description

Located in Exchange Quay in Salford.

Job Description

We are seeking a highly organised and proactive Part time Maintenance Coordinator to support our Head of Property & Services with the smooth operation and upkeep of our portfolio of hotels. This role is primarily administrative, ensuring that all compliance activities are efficiently scheduled, documented, and compliant including but not limited to Health & Safety, Fire and Planned Preventative Maintenance activity. You will also be required to support in the coordination of our Sustainability initiatives. You will be the central point of coordination between hotel maintenance teams, contractors, and regulatory bodies helping us maintain a safe, efficient, and environmentally responsible environment for guests and the team .

Key Responsibilities

Administrative Coordination
• Review schedules of routine servicing, inspections, and outstanding repair works.
• Maintain accurate records of work orders, service reports, warranties, and contractor details across the businesses.
• Support internal and external audits and ensure documentation is organised and that all follow up actions are completed.
• Administrative duties to support the efficiencies of Head of Property.

Vendor & Contractor Management
• Liaise with external service providers across the business to ensure that relationships are service levels are maintained.
• Ensure contractors follow hotel safety protocols and sustainability guidelines
• Maintain and update approved supplier lists and contractor credentials including insurance certificates.

Health & Safety Compliance
• Support all hotels to ensure adherence to safe systems of works and cooperate with H&S consultant advice.
• Maintain records of all audits and Local Authority visits.
• Produce a high level monthly report detailing property compliance across the businesses.
• Assist in coordinating and follow up of any corrective actions following inspections or incidents.
• Support with any training initiatives related to health and safety awareness.

Sustainability 
• Coordinate and support with third party consultants to align the hotel’s sustainability goals.
• Ensure that tracking of energy usage, water consumption, and waste management metrics is being completed by respective stakeholders.
• Assist in preparing sustainability reports and certifications (e.g. Future Plus)

Skills & Qualifications
• Experience in an administrative or coordination role, ideally within hospitality or facilities management
• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities and respond calmly under pressure

Troo Benefits

• Pension Scheme: Gear up for the future with our pension scheme that ensures your financial stability.
• Heroic Employee Assistance Programme: We care about your well-being, which is why we offer an Employee Assistance Programme to provide support and guidance when life throws its curveballs. Consider it your trusty sidekick in times of need.
• Fantastic Food & Beverage Discounts: Calling all foodies! Enjoy mouthwatering discounts at our partnered restaurants and bars. Savor the flavours and make your taste buds dance with delight.
• Mind-Blowing Employee Discount Rates: As a TROO Hospitality team member, you get exclusive access to unbeatable travel discounts. Extend the adventure to your loved ones with Friend and Family Rates, making your travel dreams a reality at unbeatable prices.
• Perks Galore with Reward Gateway: Get ready for a treasure trove of perks and discounts through our partnership with Reward Gateway. Explore a world of exciting offers on entertainment, fitness, shopping, and more. It's like having a magic box of goodies at your fingertips!
• Refer a Friend Scheme: Spread the word and reap the rewards with our Refer a Friend Scheme, where you can share the greatness of TROO Hospitality and enjoy bonuses for every new recruit.
• Long Service Incentives: Dedication deserves celebration! Our Long Service Incentives honour your commitment with special rewards and recognition for your loyalty over the years.
• Meals on Duty: Fuel your success with free meals on duty, ensuring you're nourished and ready to conquer challenges during your work hours.