Office Manager & Admin Support

Office Manager & Admin Support

F1 Arcade® is the world's first official Formula 1® social entertainment venue, where high-octane excitement meets exceptional hospitality! Each meticulously designed venue features up to 90 state of the art full motion F1 racing simulators, a world-class food menu and open kitchen, an enormous cocktail and champagne bar, along with private and semi-private event spaces, perfect for all group sizes. Whether or not you’re a racing fan, this is a social gaming experience like no other.

Role Overview
The Office Manager & Admin Support is a dual-role position, managing day-to-day office operations and providing administrative support to the Chief Technology Officer (CTO) and the senior leadership team. This position requires a highly organized individual who can balance office management tasks with executive support, ensuring a productive and dynamic work environment.

Location: Hybrid role – 3 days in-office (Kings Cross/St Pancras area) and 2 days remote
Salary: Up to £35k
Reports to: Senior Executive Assistant
Department: Admin

Key Responsibilities:
Executive Assistant Duties:

• Manage the CTO’s busy schedule, arranging meetings, calls, and appointments across time zones.
• Monitor and manage the CTO’s inbox, prioritizing urgent tasks and responding as needed.
• Arrange domestic and international travel, including flights, hotels, and transportation.
• Track important tasks, deadlines, and meetings, keeping the CTO informed of priorities.
• Prepare presentations, ensuring alignment with company branding and messaging.
• Organize and maintain a filing system for documents and presentations.
• Distribute internal and external communications and process CTO expenses via Spendesk.

Office Management Duties:

• Oversee daily office operations, ensuring a pleasant and productive environment.
• Liaise with the landlord and manage office maintenance, including repairs and security.
• Manage relationships with external office stakeholders and handle office-related invoices.
• Coordinate office events such as team lunches, monthly HQ events, and off-site meetings.
• Ensure compliance with health and safety regulations and maintain stocked first-aid kits.
• Assist with new hire onboarding, preparing welcome packs and office setups.
• Support IT operations, including distribution list updates, SharePoint access, and audits.
• Organize company business card orders and staff birthday celebrations.
• Handle office expenses, aligning with budget and finance teams.

Key Requirements:

• Strong organizational skills to manage executive schedules and office operations seamlessly.
• Proactive, self-starter capable of managing competing priorities and resolving issues efficiently.
• Excellent communication skills, with the ability to engage at all levels of the organization.
• Proficiency in Microsoft Office and familiarity with tools like Slack, Trello, or Asana is a plus.
• Experience in an Executive Assistant or Office Manager role, ideally in a fast-paced environment.
• Discretion in handling confidential information.

Benefits:

• Friends and Family Discounts at F1® Arcade venues
• Quarterly team socials and legendary team parties
• Fully stocked drinks fridge and fresh fruit at HQ
• Loyalty awards with enhanced holiday pay linked to service
• Annual bonus scheme
• Enhanced family benefits (fertility support, extended maternity/paternity leave, bereavement leave)
• Discounted gym membership and free weekly group PT sessions
• Online wellbeing platforms for mental, physical, and financial health
• Health cashback plans (dental, optical, massage, reflexology)