Office Manager ( Hospitality and Events)

Searcys are seeking a dedicated and dynamic Office Manager ( Hospitality and Events) to join our team. As an Office Manager ( Hospitality and Events), you will play a crucial role in overseeing the financial operations of our catering and client services, ensuring accuracy, efficiency, and compliance with financial regulations. If you have a strong background in finance, excellent analytical skills, and a passion for the catering industry, we invite you to apply for this exciting opportunity.

As an Office Manager ( Hospitality and Events) you will receive the following industry leading benefits:

• 50% discount across Searcys venues
• Enrolment into the Searcys pension scheme
• Up to 38 days annual leave (dependent on job role)
• Enhanced Maternity and Paternity Leave
• Access to everyday discounts and communication portal
• Employee assistance program and qualified Mental Health First Aiders
• Meals are provided on shift when working within one of our venues
• Your birthday off to celebrate in style
• A day off to volunteer/give back to the charity of your choice
• A wide selection of Searcys ibelong Events.

Job Type: Full Time 

Salary: £32,000pa

Key Responsibilities

• To liaise between the production kitchen in High Wycombe and the sales office in London
• To manage and organise the kitchen and sales administration for the business
• To support the Executive Chef and General Manager in accurate reporting

  Daily Tasks:

• Processing purchase invoices and approving E-invoices
• Assigning purchase invoices to each event
• Raising of sales invoices (deposits, final spends)
• Updating the sales tracker post event with actual revenue Management of goods received tracker
• Working with the sales team to ensure client requirements and liaised to the kitchen
• Assisting in the production of allergen forms for each event
• Inputting special diet and nutritional information into function sheets

Weekly Tasks:

• Close week on accounting system
• Debt analysis
• Sales tracker analysis and sense check
• Compiling the purchasing report
• Deposit reconciliation
• Inputting payroll hours into HR system
• To attend planning meetings with the Head Chef and updating the food sheets for upcoming events post meeting

Monthly Tasks:

• Reconciliation of accruals for month end accounts
• Reconciliation of prepayments for month end accounts
• Credit card statement reconciliation
• Updating the staff transfer tracker
• Updating stock sheet prices
• To be responsible for the office supply purchasing and manage the budget accordingly

Ad-hoc Tasks:

• Analysis of procurement including set-up and de-list supplier requests
• Spot check of food, drink, and consumable stocks
• Spot check of GDPR processes
• Spot check of credit card terminals
• Post events P&L compilation and analysis
• Verifying costings accuracy
• Updating staff files
• Onboarding and right to work checks
• Report on training position
• Managing any building maintenance, equipment repairs, and office related matters
• Uploading and attaching tasting photos and notes to event files

Essential:

• Strong knowledge of Excel and IT-proficient
• Ability to work independently and be proactive without being directed
• Excellent communication skills
• Ability to work to tight deadlines
• Well organised and able to prioritise
• Attention to detail
• English language – native or bilingual proficiency

Searcys, Britain’s oldest catering and restaurant brand, was established in 1847. We are best known for our Champagne Bars, Restaurants, and stunning Events Venues in iconic destinations such as 116 Pall Mall, The Barbican, The HAC, The Gherkin, and St Pancras International.

Our commitment to delivering unparalleled service, quality, and innovation is reflected in every aspect of our brand. At Searcys, we recognise the value of individuality and actively embrace the diversity of our teams, as they are the cornerstone of our success.

If you share our passion for the hospitality industry and seek a dynamic work environment that celebrates your unique strengths, we would love for you to join our team!