Accounts Payable Supervisor

Accounts Payable – Supervisor

Objectives of this role

• Support the company in optimizing its financial transactions and systems
• Strengthen and grow relationships with vendors and suppliers through timely payments
• Assist in streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting
• Comply with national and local financial regulations

Responsibilities

·         Lead and motivate a team of Accounts Payable assistants - Managing and coordinating the day to day activities of the AP Team

·         Exhibit positive role model behavior, ensuring an environment that promotes a professional, open culture, fosters teamwork, flexibility, and enables continuous development of the team

·         Identification of process improvement opportunities, and creation of action plans

·         Support the integration of new technologies

·         Create and monitor a system of controls, procedures, and forms for the recordation of fixed assets - Manage effective controls around AP processes

·         Ensure the timely and accurate processing of invoices/credits received including, coding and posting of invoices

·         Ensure that non-purchase order invoices obtain the required level of authorization

·         Reconciling supplier statements to AP Ledger and GRNI (goods received not invoiced), ensuring all discrepancies are resolved

·         Ensure accurate Supplier statement reconciliations, GRNI ageing, Debit balances, KPI, On hold invoice reporting, Cash flow forecasting, Inter company, AP sub ledger, prepayment reconciliations, Manual payment trackers and Highest time failures are all actioned by deadlines

·         Carry out, complete and assist in month end tasks including but not limited to Accruals, Prepayments, Fixed Costs, Update Fixed Asset schedule, etc

·         Weekly Payment runs for all currencies are accurate and on time

·         Build excellent relationships with Suppliers and internal departments to resolve any queries on a timely basis

·         Review suppliers and approvals for new suppliers in line with internal Contract and AP Policies

·         Manage internal escalation of queries to ensure that they are dealt with in a timely manner and be the initial escalation point of contact for the AP team

·         Communication, teamwork and collaboration are key, and you will be able to manage multiple priorities and competing demands.

·         Assisting team with general Accounts Payable duties

·         Perform any other ad-hoc duties as required by the Head of Finance

Ideal Candidate

• Relevant degree or equivalent
• Strong mathematical skills
• Self Starter
• Ability to work under pressure and to deadlines
• Minimum 3-5 years of experience in a senior accounts payable function
• Preferably within a larger, high-volume hospitality business
• Experience in using Oracle Netsuite / YARDI / Procure Wizard / Elevate P2P
• Proficient in Excel and overall IT systems