Payroll and HRIS Specialist

Payroll and HRIS Specialist

As our Payroll and HRIS Specialist, you will report to the Head of HR and be the bridge between the People and Finance teams. You will focus on ensuring that payroll is delivered accurately and efficiently every fortnight for approximately 1000 people, across both the UK and Ireland, by preparing all the information and passing it to our payroll providers. You will own the relationship with our HR Information Systems (Harri in the UK and Bizimply in Dublin) ensuring that functionality and permissions are working and also overseeing data and reporting from the systems. The HR and Payroll Assistant will support you in running payroll, and cover holidays.

About You

You’ll have lots of experience working with computerised payroll systems and Microsoft office programs, including advanced Microsoft Excel skills alongside the ability to process manual payroll calculations. Preferably, you’ll also have high volume payroll experience in payroll for either hospitality or retail, and an understanding of Tronc (service charge) would be ideal. CIPD, CIPP or equivalent qualification would be a distinct advantage but not necessary. You’ll be responsive to the business and flexible with hours at peak times and we offer flexibility in your hours and hybrid working in return.

Accuracy and attention to detail are really important for this role, but our best managers also genuinely care about the people who work here, are great communicators, and willing to adapt and learn.

About the Role

·       Preparing all the records for fortnightly and monthly payrolls, considering how we can continue to make the process more efficient

·       Managing benefits administration, including any benefit in kind tax related queries

·       Providing support and guidance to employees and managers on payroll and benefit administration related queries.

·       Overseeing joiners and leavers processes, making sure it all goes smoothly and restaurant teams are trained as necessary on processing starters and leavers

·       Maintain pension, healthcare, life assurance membership details.

·       Creating, maintaining and updating our payroll processes as necessary to ensure we are legally compliant

·       Managing processes for maternity, paternity and sick leave and pay

·       Manage audit processes within the payroll and benefits department, including preparation and review for statutory, internal and any other audit/review purpose.

·       Maintaining and managing the relationship with our HR Systems, (Harri for the UK and Bizimply for Ireland), driving improvements, managing permissions, keeping on top of system updates and developments and communicating them to others

·       Supporting with end of year finance activities such as PSA and P11Ds

·       Provide the data and insight for the annual Pay Gap reporting

·       Overseeing the annual pay review process

·       Taking a lead on People Team KPI reporting

·       Supporting Finance with adhoc requirements and requests for information and reports

About the Benefits:

·       Discounted health and fitness benefits

·       Additional paid maternity and paternity leave to help you care for new additions to your family

·       Income protection insurance for critical illness and death benefit

·       50% off food in our restaurants for you and your loved ones

·       Optional paid days each year to use for volunteering

·       Exclusive savings on travel, shopping, restaurants, and more

·       A welfare budget allocated for snacks, drinks and support

·       Huge investment in training and development with qualifications across Wine, H&S, Food Safety, HR and a five-stage management development programme

·       Access to counselling, remote GP/physio services, legal advice and more